2nd PARENT MEETING FOR Alice the Looking Glass Girl
Winter 2010 ~ Vancouver
Friday, February 12, 2010
6:00 - 8:30pm
First Church of God
3300 NE 78th St. Street
Vancouver WA 98665
Opening Night for Alice the Looking Glass Girl will be here soon! This mandatory meeting is for all parents of cast and crew members. At least one parent (or a representative) must attend this meeting. We will be discussing details regarding Move-In, dress rehearsals and performances.
Here is a preview of what’s ahead – we will talk about these in more detail at the meeting, but please note all remaining payments (show meals, flower orders, thank you gifts and strike party meals) are due at this meeting! Bring your calendars and checkbooks.
SUPER SUNDAY Move-In: Sunday, February 21
Ft. Vancouver High School 5700 East 18th Street, Vancouver, WA 98661
2:00-9:00pm Sets, Backstage, Tech, Costumes, Props, select crew as needed.
4:00-8:00pm Full Company (Cast & Crew)
4:00pm Mandatory Safety Meeting in Ft. Vancouver Theater. At least one parent (or a representative) must attend this meeting.
Show Boxes: All cast members are to bring their show boxes with supplies at 4:00pm on Move-In day. Label everything! Show box contents will be covered at the parent meeting.
Full Company Dress Rehearsals:
Monday, February 22nd, 5:00-9:00pm
Tuesday, February 23rd, 5:00-9:00pm
Wednesday, February 24th, 5:00-9:00pm
Thursday, February 25th, 5:00-9:00pm
Flower Orders: The Souvenir Committee is selling flowers. If you would like to pre-purchase flowers for someone in the show please use show coupon #5. Flowers then will be available for pick-up at the souvenir stand on opening night.
Thank You Gifts: It is our tradition to show a little extra appreciation for all the time and work that our artistic team and coordinators put into the show. You can help with this gift by using coupon #6 in your packet.
Strike and Strike Party: After the closing show all Parents on committees must attend Strike to help move-out of the theatre. Once everything is cleaned and cleared out, our strike party featuring dinner, awards and skits, will start. Cast, crew and their families are invited. The Strike Party is free to attend. If you would like to order dinner the cost is $6.00 per person. (See coupon #7.) Dinner is a very nice catered dinner valued at double the cost to our families. All meals must be pre-ordered. We will not be ordering extras to sell the night of strike.
Show Meals: For your convenience, we will be offering meals during dress rehearsal week, for the school day and Saturday performances between the shows. Meals must be pre-ordered, see coupon #8-10 in your coupon book. If your child has a hearty appetite, feel free to order more than one meal. Additional meals may be purchased for parent volunteers (and siblings) who are working on a parent committee that requires them to be at a rehearsal or show.
Opening Night Party: It is a CYT tradition to dress up for opening night. We will be having our Opening Night Party immediately following our opening show on Friday, February 26th, Cascade Park Baptist, 1201 Southeast 136th Ave. Vancouver, WA 98683-7015. Family and friends are invited to attend. We will have each family sign up to bring a specific item. You will have the opportunity to sign up at the meeting. There is a $5 per FAMILY cover charge. (Use coupon #12.)
School Day Show: Tuesday, March 2nd, 8:30am call. We will be performing two School Day Performances, 9:30 and 12:00 to local area school students during school time. Please be sure to obtain prior authorization from teachers and school staff for your child(s) absence. Pick up is at 2:45PM. Don’t forget a lunch this day.
Cast and Crew Pictures: Taken following the school day shows. Photo CD’s will be available for purchase at the Strike Party.
An ALICE performance DVD: Will be available for purchase for $20 from LEVI LARSON. Please make this check a separate transaction. DVD Forms available at Friday's meeting and on the blog.
Parent Passes: All parent passes will be available for pick up on opening night at Will Call.
Tickets: All tickets are “Will Call” and should be picked up 20-30 minutes prior to show time.
Green Room Snacks: The refreshment committee will provide a basket of snacks in the Green Room that your student can purchase for $.50 each during intermission of each show. This is optional.
Secret Pals: Another long-standing CYT tradition! A fun, optional way the kids can provide encouragement to one another during the run of the show. Those who wish to participate can fill out the interest form (available tonight and on the blog) that is due on Saturday, February 13th. Each participant will be matched up with another participant in the cast or crew. Beginning Opening Night, students bring an encouraging note and/or gift (no more than $1.00 in value). They do this for each performance day. During intermission, the Green Room parents distribute the gifts and/or cards to the cast and crew. At the Strike Party, they will bring a $5.00 gift and reveal themselves to one another. This is really fun for all involved.
Clean-Up Assignments: The cast and crew members are responsible for cleaning the theater after move-in, dress rehearsals, and each show. Every child will be assigned specific cleaning times. Greenroom supervisors oversee the students in the daily clean up of the theater. A schedule will be posted on the blog. Please note the days your kids will be cleaning. They will not be able to leave the theater until cleaning is done. Students who do not stay and fulfill their cleaning duties will also miss Curtain Call.
Committee Time: You’ll have time to meet wit your show-run committees.
Your commitment of time, energy and resources is invaluable. Your contribution in the production of Alice the Looking Glass Girl allows our families the opportunity to develop character and build lasting relationships. Thank you for your dedication to Christian Youth Theater.
